Privacy Policy

Thank you for visiting Secrutiny’s website. We want to make it clear, Secrutiny takes the privacy of your information very seriously and we never sell your data for sales or marketing use.

This policy explains the what, how and why of the information we collect when you visit our website, it also explains the specific ways we use and disclose that information.

By using our website, you agree to the use of the data that we collect in accordance with this Privacy Policy.

This privacy policy is effective and updated as of 5th September 2019. Previous revision:https://secrutiny.com/privacy-policy-old

General Basics

Definitions

These definitions should help you understand this policy and add clarity to any terms/labels we use.

Secrutiny Limited, we or us We are referring to Secrutiny Limited. We are incorporated in England and Wales with registered number 9530575, whose registered office is at 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ.
User or you any person who visits our website
Website the website that you are currently using, https://secrutiny.com, and any sub-domains of this site unless expressly excluded by their own terms and conditions.

Changes

Secrutiny Limited reserves the right to change this privacy policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on the Website and you are deemed to have accepted the terms of the privacy policy on your first use of the Website following alterations.

Scope

This privacy policy applies between you, the User of this Website and Secrutiny Limited, the owner and provider of this Website and applies to this specific Website, as well as any other sites or mobile applications owned or operated by us.

It does not extend to any websites that can be accessed from this Website including, but not limited to, any links we may provide to social media websites.

Questions, Concerns and Contact Information

If you have any questions or comments, if you want to update, delete or change any Personal Information we hold, or you have a concern about the way in which we have handled any privacy matter, please contact us through the following ways:
Email: [email protected]
Post: Room 101, PO Box 6950, Basingstoke, RG24 4WL
Phone: 0203 8232 999

Process Your Personal Data

Why We Process Your Personal Data

We process your personal data primarily on the basis of Legitimate Interest as a business but only if necessary for the purpose we collected it for. We will also process data on the basis of contractual and transactional obligation where necessary. We may process your data for;

  • Sales and marketing activities such as calls, emails and other types of communications
  • Understanding how you interact with the website and social media
  • Account activity such as, email, written and verbal communications and agreements
  • Financial activity, such as billing communications
  • To perform obligations under a contract with you or a business you may work for

Personal Data Retention

Unless a longer retention period is required or permitted by law, we will only store your data, for as long as we need it to undertake any of the processes listed above, or until you request that the Data be deleted.

Who will see your data?

Your data will only be seen and used by employees of Secrutiny. We do not share the personal data of prospects or clients with any third parties.

How We Collect Information About You

1. Through You

When you sign up for and use the website, consult with a member of our team, send us an email, or communicate with us in any way, you are voluntarily giving us information that we collect.

That information may include your name, physical address, email address, IP address, phone number, as well as details including occupation, location, history, and other demographic information. By giving us this information, you agree to this information being collected, used, disclosed, transferred within the United Kingdom and European Union (to our data storage centres) and stored by us.

2. Automatically

When you browse our website, we may collect information about your visit to our website and your web browsing. That information may include your IP address, your operating system, your browser ID, your browsing activity, and other information about how you interacted with our website. We may collect this information as a part of log files, as well as through the use of cookies or other tracking technologies. Our use of cookies and other tracking technologies is discussed more below.

To ensure our prospects and clients receive the most relevant communications, we use some automated processes to send you communications. These processes (such as lead scoring and marketing based on behaviour), might indicate what the contents of a marketing email may be, or indicate to us when the best time to contact you might be.

3. IP Address Lookup

We use third parties to provide information about visitors to our website. When you visit our website, we will record your IP address. This address will be matched against public and proprietary IP address databases to provide us with information about your visit. This information may identify the organisation to whom the IP address is registered but not individuals. In some limited cases i.e. single person companies, it may be possible to identify personal data from publicly available ICANN data.

4. Cookies, Tracking & Beacons

We may use various technologies to collect and store information when you use our website. This may include using cookies and similar tracking technologies, such as pixels and web beacons, to analyse trends, administer the website, track users’ movements around the website, serve targeted advertisements, and gather demographic information about our user base as a whole.

Cookies and Tracking

Cookies are small text files that are placed on to your computer by websites that you visit. They allow us to provide important site functionality, so you don’t have to re-enter lots of information as well as permit us to remember what links and pages have been clicked or viewed during a session. If you have provided us with personal data, completing a contact form for example, we may associate this personal data with other information, allowing us to identify and record what is most relevant to you. This information should make your website visits more productive by storing and using information on your website preferences and habits.

Your web browser can choose whether or not to accept cookies. Most web browser software is initially set up to accept them. However, by using your browser controls, you are always in control of the cookies we store and access on your computer. You should ensure that your web browser is set up to not accept cookies if you do not wish to receive them. Please note that if you disable cookies, some services or website functionality may not be available. For comprehensive information on how to change your cookie settings in a wide variety of different web browsers, visit www.aboutcookies.org. More information on how to control cookies and limit personal data processing can be found at youronlinechoices.com/uk/five-top-tips.

Full list of cookies used:

wow.session

Lifespan

Session

What It Does

IIS Session Code

Type of Cookie

ESSENTIAL – Required for the operation of our website.

Intrusiveness and Purpose

ZERO – Standard session cookie served by the web server.

wow.anonymousid
Lifespan

2 Years

What It Does

Anonymous Visitor ID

Type of Cookie

ANALYTICS – Allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

Intrusiveness and Purpose

LOW – Does not store user data, only stores active menu node over post-back.

wow.schedule

Lifespan

Session

What It Does

Load Balance Session Queue

Type of Cookie

ESSENTIAL – Required for the operation of our website.

Intrusiveness and Purpose

ZERO – Standard session cookie served by the web server.

wow.utmvalues

Lifespan

Session

What It Does

Stores the UTM values for the session

Type of Cookie

ANALYTICS – Allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

Intrusiveness and Purpose

LOW – Does not store user data, only stores active menu node over post-back.

wow.trackingdata

Lifespan

Session

What It Does

Encrypted identifier for the session

Type of Cookie

MARKETING – Used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences. We will use this information to make our website, the advertising displayed on it and communications sent more relevant to your interests.

Intrusiveness and Purpose

MEDIUM – Third party cookie (GatorLeads previously known as WOW Analytics) – used to report on the pages that have been viewed by visitors to the site who have followed links from our email marketing campaigns. This analysis helps us to understand additional content that is viewed by the contacts in our database and therefore allows us to improve and tailor future campaigns to those contact’s specific areas of interest.

wow.data

Lifespan

2 Years

What It Does

Encrypted GatorMail identification

Type of Cookie

ANALYTICS – Allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

Intrusiveness and Purpose

MEDIUM – Third party cookie (GatorLeads previously known as WOW Analytics) – used to report on the pages that have been viewed by visitors to the site who have followed links from our email marketing campaigns. This analysis helps us to understand additional content that is viewed by the contacts in our database and therefore allows us to improve and tailor future campaigns to those contact’s specific areas of interest.

ASPXAUTH

Lifespan

Session

What It Does

Communigator Product Authentication

Type of Cookie

ESSENTIAL – Required for the operation of our website.

Intrusiveness and Purpose

ZERO – Authentication cookie served by Communigator

ASP.NET_SessionId

Lifespan

Session

What It Does

IIS Session Cookie

Type of Cookie

ESSENTIAL – Required for the operation of our website.

Intrusiveness and Purpose

ZERO – Standard session cookie served by the web server.

Google Analytics

Full Tag (Cookie) Names

_utma

_utmb

_utmc

_utmz

Lifespan

Persistent

What It Does

The data collected by Google Analytics is used to analyse how frequently the same people revisit the University website, how the website is found (from advertising or referring websites), and which pages are most frequently viewed. This information is combined with data from thousands of other users to create an overall picture of website use, and is never identified individually or personally and is not linked to any other information we store about you.

Google’s privacy policy

Opt out of Google Analytics 

 

Type of Cookie

ANALYTICS – Allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

Intrusiveness and Purpose

LOW – Third party cookie which does not store personal user data.

YouTube

Full Tag (Cookie) Names

SID, LOGIN_INFO

use_hotbox

PREF

SSID

HSID

watched_video_id_list

__utma

__utmz

demographics

VISITOR_INFO1_LIVE

Lifespan

Persistent

What It Does

Google set a number of cookies on any page that includes a YouTube video. While we have no control over the cookies set by Google, they appear to include a mixture of pieces of information to measure the number and behaviour of YouTube users, including information that links your visits to our website with your Google account if you are signed in to one. Information about your use of our website, including your IP address, may be transmitted to Google and stored on servers in the United States. This cookie does not identify you personally unless you are logged into Google, in which case it is linked to your Google account

Type of Cookie

ANALYTICS – Allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

Intrusiveness and Purpose

LOW – Third party cookie which does not store personal user data.

By continuing to use this site, you are accepting our use of these cookies that make advertising and communications more relevant to you and your interests, and further help us to improve the site.

Beacons/Pixels

On our website and in our emails,  we may use web beacons to track behaviour such as who opened the emails, who clicked the links and which pages of our website they have visited.This allows us to measure the performance of our email campaigns and to improve our Service and website.

To do this, we include single pixel, aka web beacons, in emails we send. Web beacons allow us to collect information about when you open the email, your IP address, your browser or email client type, and other similar details.

5. Data sources

Other than the aforementioned ways of obtaining data (form fills on the website, cookies, verbal and written) we may obtain information about you from third-party sources, such as public databases, data service companies, social media platforms, third-party data providers and our joint marketing partners. We take steps to ensure that such third parties are legally permitted or required to disclose such information to us.

Examples of the information we may receive from other sources include: demographic information, device information (such as IP addresses), location, email address, contact number, technographics, and online behavioural data (such as information about your use of social media websites, page view information, and search results and links). We use this information, alone or in combination with other information (including Personal Information) we collect, to enhance our ability to provide relevant marketing and content to you.

How We Use Your Information

We may disclose Personal Information and use personal data acquired from and provided by yourself to fulfil any of your requests and to send you appropriate and useful communications.

We use your data for the following purposes:

a) To promote use of our products and services to you in accordance with your marketing preferences. You can stop receiving our promotional emails by following the opt-out link included in every email we send. The link will always be in the footer of the email. If you don’t have an email from us to hand and want to update your preferences, you can also make this request using the details at the start of the page.

Types of Communications

By processing your Personal Information under Legitimate Interest, you will receive any specific piece(s) of information you requested, as well as allowing us to send you appropriate and useful communications. This includes but is not limited to; invitations to our events and webinars, our latest assets (whitepapers, guides, reports, infographics, videos and case studies) and promotional offers.

Types of Channel

You can also specify which channel(s) you would prefer to be contacted on, or you can opt-out completely. The three channels you will have option on are: email, SMS and Post.

b) To communicate with our Customers about their account and provide customer support.

c) To bill and collect money owed to us by our Customers. This includes sending you emails, invoices, receipts, notices of delinquency, and alerting you if we need different payment details. We use third parties for secure debit and/or credit card transaction processing, and we send billing information to those third parties to process your orders and credit card payments. 

d) To meet legal requirements, including complying with court orders, valid discovery requests, valid subpoenas, and other appropriate legal mechanisms.

e) To provide information to representatives and advisors, including attorneys and accountants, to help us comply with legal, accounting, or security requirements.

f) To prosecute and defend a court, arbitration, or similar legal proceeding.

g) To respond to lawful requests by public authorities, including to meet national security or law enforcement requirements.

h) To provide, support, and improve the Services we offer to our Customers. For example, we may inform you of temporary or permanent changes to our Services, such as planned outages, new features, version updates, releases, abuse warnings, and changes to our Privacy Policy.

i) To transfer your information in the case of a sale, merger, consolidation, liquidation, reorganisation or acquisition. In that event, any acquirer will be subject to our obligations under this Privacy Policy, including your rights to access and choice. We will notify you of the change either by sending you an email or posting a notice on our Website.

Discloing Information

 We do not disclose any personal information obtained about you from this website to third parties except when we need to do so in order to complete the transaction – e.g. when arranging for a courier company to deliver goods that you have ordered. We may also use the information to keep in contact with you and inform you of developments associated with our business. You will be given the opportunity to remove yourself from any mailing list or similar device. If at any time in the future we should wish to disclose information collected on this website to any third party, it would only be with your knowledge and consent.

We may from time to time provide information of a general nature to third parties – for example, the number of individuals visiting our website or completing a registration form, but we will not use any information that could identify those individuals.

Public Information and Third Party Websites

Social Media Platforms

We maintain a presence on social media platforms, specifically LinkedIn. Any information, communications, or materials you submit to us via a social media platform is done at your own risk without any expectation of privacy. We cannot control the actions of other users of these platforms or the actions of the platforms themselves. Your interactions with those features and platforms are governed by the privacy policies of the companies that provide them.

Links to Third-Party Websites

Our website include links to other websites, whose privacy practices may be different from ours. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites. If you submit Personal Information to any of those sites, your information is governed by their privacy policies. We encourage you to carefully read the privacy policy of any website you visit.

Competitions

We may, from time to time, offer surveys, contests, sweepstakes, or other promotions on our website or through social media (collectively “Our Promotions”). Participation in Our Promotions is completely voluntary. Information requested for entry may include personal information such as your name, address, phone number, email address, username, and similar details. We use the information you provide to administer Our Promotions. We may also, unless prohibited by the Promotion’s rules or law, use the information provided to communicate with you, or other people you select, about our Services.

Your Rights

You have certain rights given to you by law, that means you have an amount of control over your personal data that we process.

Access to Your Personal Data

This right allows you to confirm that your personal data is being processed and to allow you to check if the processing is lawful.

Correcting Any Mistakes The right of rectification allows you to instruct an organisation that is processing your personal data, to rectify any mistakes.
Right to be Forgotten You have the right to instruct an organisation to erase your personal data.
Stop Processing The right to stop the processing of your personal data
Moving Data The right to data portability means that under certain circumstances you will be able to ask for your personal data to be transferred from one organisation to another.
Right to Object to Direct Marketing You have the right to object to the processing of your personal data for the purposes of direct marketing.
Object to Profiling Under certain circumstances, you are able to object to profiling and/or automated decision making.

Right to complain to the Information Commissioners Office (ICO)

If you are not happy with an aspect of how Secrutiny are processing your data, you can lodge a complaint to the supervisory authority, which is the ICO. (www.ico.org.uk)

Before it gets to that situation, please make sure you contact us using the details at the start of the page if you wish to exercise any of your rights or if you have any questions about the processing of your personal data.